Planning an event with an open bar can be exciting, offering the prospect of good times and happy memories. Whether you’re organizing a wedding reception, corporate function, or a special celebration, an open bar can elevate the experience for your guests. However, nailing that open bar takes careful consideration and strategic planning. From choosing the right drink selection to managing the logistics effectively, a few things can make all the difference in ensuring a memorable and smoothly run open bar event.
Let’s look at some essential tips and guidance to help you navigate the intricacies of hosting an open bar event and make it a huge success .
Set a Budget
Start by deciding how much you are willing to spend on your open bar. For your planning, a general rule of thumb is to plan for each guest to have one serving from the bar per hour. If you have 100 guests at your event and an open bar for 5 hours, you will want to budget for 500 servings of alcohol. Your budget can help determine the options for your guests for those servings.
Read the Room
By this, we mean consider your audience. Take a minute to think about the tastes and habits of the guests coming to the event. Do they like to do shots? Drink wine? Enjoy craft beers? This assessment of your guest list will help you determine what options to offer. For some, a full bar might be necessary; for others, a smaller selection can be the perfect fit.
Consider the Timing
Timing is an important consideration when planning the open bar for your event. First, think about the season in which the event will be held. Spring and summer cocktails lend themselves to lighter options like vodka and white wine, while bourbon and red wine might be superior options in winter and fall. Second, the time of day matters for the amount and type of alcohol you will need at your open bar. People tend to drink more after the sun goes down, whereas a midday corporate event may not need as many options.
Make it Yours!
While there are certain things to consider when planning an open bar for your event, your open bar should reflect the personality and style of you, the host! Start with these ideas as a baseline, and don’t stress. No matter your choice, your guests will have an incredible time at your event!
Incorporating Philly Yard Bar experience into your next event has plenty of benefits. Philly Yard Bar creates a unique atmosphere of indoor comfort in the great outdoors! Owners Andy and Kerri Marin work with local breweries and vendors with clients to create memorable experiences for each event. The bar is BYOB, so they will help you curate cocktail recipes and decide how much alcohol to buy.
Philly Yard Bar offers two trailers, one with a rustic industrial aesthetic and the other with a modern, industrial-chic feel. Both have a comfortable U-shaped bar, reclaimed wood bar stools, and high-top tables. Our bars have everything you need to host your next event, including a generator, recessed lighting, hot water, a commercial Bluetooth sound system, a Smart TV, plenty of beverage storage, warm wood bar stools, and high-top tables.